Email handling and classification
The system reads incoming messages, recognizes their type, extracts key data and routes them to the right person or process.
Automation · AI
AI process automation that takes repetitive work off your team
We turn manual, repetitive tasks into automation: handling emails, documents, reports, CRM and internal systems. Where the work requires understanding content, we support the process with AI/LLM models.
Free, no strings attached. At the end you get a PDF report breaking down your project.
The problem
Your team loses hours on work a machine could do
Copying data between systems, sorting emails by hand, pasting information into the CRM, stitching reports together in Excel — this is work that needs no decisions, only time. The more of it there is, the more errors and delays you get, and people end up operating tools instead of growing the business.
- the same actions repeated daily by several people
- data typed by hand into several systems at once
- delays and errors where speed matters
- process knowledge living only "in people's heads"
Who it's for
The biggest gains go to teams with many repetitive operations
If you recognize any of these areas, they can probably be partly or fully automated.
- Service companies
- E-commerce
- Logistics & transport
- Accounting & advisory
- HR & recruitment
- Ops teams on documents, emails and CRM
Example processes
What we most often automate
Data flow between systems
Data is no longer retyped by hand — systems exchange it automatically, without copy-paste and mistakes.
Report generation
Data from several sources lands in one panel, and operational reports build themselves in a consistent format and on a schedule.
CRM updates
Records, statuses and notes fill in automatically from emails, forms and events in other systems.
Document analysis
AI reads documents and invoices, classifies them, extracts data and passes it on to accounting or a spreadsheet.
Draft replies
Based on the inquiry and your knowledge base, AI prepares a ready-to-review draft reply.
How implementation works
From one process to continuous automation
01
We map the process
We write down what happens today step by step, where you lose time and what is easiest to automate first.
02
We design the automation
We pick tools and integrations and decide where an AI model is needed and where a classic rule is enough.
03
We roll out iteratively
We launch the first process, check the result on real data and improve it before adding the next one.
04
We monitor and grow it
We keep things stable, measure the time saved and gradually extend automation to new areas.
Technologies
The tools we build this on
- n8n / Make
- OpenAI API
- Claude / Anthropic
- Python
- REST / API
- PostgreSQL
- CRM/ERP integrations
- Webhooks and queues
- AWS
Risks and limitations
We're upfront about what automation won't fix
A chaotic process
Automating a mess gives you a faster mess. We tidy up the process first, then automate it.
Data quality
An automation is only as good as its input. Where needed, we add validation and a human review step.
AI hallucinations
Models can be wrong. In critical spots we use verification, sources and an approval step before anything is sent.
FAQ
Common questions about AI automation
What can be automated with AI?
Most often: handling and classifying emails, reading and analyzing documents, moving data between systems, generating reports, updating the CRM and drafting replies. AI works best where a task is repetitive but still requires understanding the content.
Does automation require building a new app?
Not always. We often start by integrating existing tools (APIs, spreadsheets, CRM, internal systems) and automating the data flow. We build a new app only when it genuinely pays off.
How long does automation take to implement?
A first working improvement usually ships within a few weeks. We work iteratively — first one process that delivers a quick win, then the next. You'll see the real scope and effort in the preliminary estimate.
How do you price automation?
Cost depends on the number of processes, integrations and complexity. You can describe your process in our estimation tool and get a preliminary breakdown into modules, effort and risks in a few minutes.
Next step
See how long your automation will take
Describe your process in a few steps and get a preliminary breakdown into modules, effort and risks. Then we can go through the report together.